New York State Insurance Fund Privacy Policy

(I) Introduction

Thank you for visiting The New York State Insurance Fund (NYSIF) website. This site is designed to make it easier and more efficient for New York State citizens and businesses to interact with the State Insurance Fund and to learn more about New York Workers’ Compensation and Employers’ Liability Insurance, Disability Benefits Insurance, Volunteer Firefighters’ Employers Liability Insurance, and Volunteer Ambulance Workers’ Employers Liability Insurance.

Like all online resources, we recognize that visitors to this website are concerned about their privacy. NYSIF is committed to preserving your privacy when you visit our website.

This policy describes what data is collected from visitors to this website and how that information is used. NYSIF may, at its sole discretion, change, modify, add, or delete portions of this policy. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other State websites, you access through this website.

Should you decide to enter into an online transaction with NYSIF, your transaction will be governed both by this Privacy Policy and by the Terms and Conditions governing online transactions.

(II) Why Do We Collect Information?

This information is collected in order to improve this website’s contents and to help NYSIF understand how people are using this website. The information is collected for statistical analysis, to determine what information is of most and of least interest to our visitors, and to identify system performance or problem areas. Information that is voluntarily provided to us may be occasionally used to contact users for the purpose for which the information was provided. In addition, we will from time to time use this information to contact users about different NYSIF products and services. Although the information will also be used for statistical analysis and internal marketing purposes, the information is not collected for commercial marketing purposes and NYSIF does not sell or distribute the information collected from the portal for commercial marketing purposes. The information is retained in accordance with the public record retention provisions in the State Arts and Cultural Affairs Law.

(III) Note About Personal Information

"Personal information" is information about an individual that can be used to identify that person (e.g. a natural person as opposed to a corporate entity, including an individual’s name, address, phone number or other identifier). A domain name or Internet protocol address is not considered personal information. Personal information is collected through this website either through an online transaction or if you send an e-mail to NYSIF through this website. Currently, NYSIF does not knowingly collect personal information from children or create profiles of children through this website. People are cautioned that the collection of personal information provided by any individual in an e-mail will be treated the same as information given by an adult, and may, if not protected by Federal or State law, be subject to public access as more fully set forth below.

(IV) Type of Information Collected When You Visit this Website

(a) Information Collected Automatically:

1. The Internet protocol address and domain name of your Internet service provider. The Internet protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer, which can be used to direct Internet traffic to you;
2. The type of browser and operating system you used;
3. The date and time you visited this site;
4. The web pages or services you accessed at this site; and
5. The URL or web site address of the web site you visited prior to coming to this website and from which any web page on this site was linked.
6. If you downloaded a file, the file that was downloaded.
7. Any server error messages you may receive while using our site.

(b) Information That You Provide Voluntarily:

We consider all information that you provide in communicating with us in connection with your use of this website to have been voluntarily provided. Voluntary disclosure of personal information to NYSIF by you constitutes consent to the collection and disclosure of the information by NYSIF for the purposes for which you disclosed the information to NYSIF. You may choose not to send us e-mail, enter into an online transaction or otherwise communicate with us. Your choice not to participate in these activities may limit your ability to receive products and services that are offered exclusively through this website. But it will not impact on your ability to obtain policies of insurance or information about such policies from NYSIF through other means.

(c) Additional Information Collected When You E-mail This Website:

Your request for information may entail communication by e-mail. If in connection with your communication or request for information you send an e-mail to NYSIF, your e-mail address and the contents of your e-mail will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. Your e-mail address and the information contained in your e-mail will be used to respond to you, to address issues you identify, to further improve this website, or to forward your e-mail to another agency for appropriate action. Your e-mail address is not collected for commercial marketing purposes and neither the State of New York nor New York State Insurance Fund will sell or distribute your e-mail address for commercial marketing purposes.

(V) Disclosure of Information Collected Through This Website

Information collected through this website in connection with your visit, communication or requests for information, whether personal or otherwise, may, if not protected by the Internet Security and Privacy Act, the New York State Personal Privacy Act, or other Federal or State law, be subject to disclosure in the following manner:

1. Pursuant to law, such as the New York State Freedom of Information Law (FOIL).
2. As necessary to pursue the statutory purpose of NYSIF.
3. Pursuant to law, such as by subpoena or court order.
4. Pursuant to law for Federal or State law enforcement purposes.
5. For the purpose of validating your identity.
6. To enforce NYSIF’s rights against unauthorized access or attempted unauthorized access to the State’s or NYSIF’s information.
7. For transmittal to other New York State agencies, including the Workers’ Compensation Board, State authorities, public benefit corporations and entities as provided for by law.
8. For use by our authorized subcontractors but only in the course of their authorized activities on behalf of NYSIF.
9. For statistical purposes that is in a form that cannot be used to identify any particular person.

(VI) Retention of Information

The information collected through this section of the website is retained by NYSIF in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Additional information on the requirements of the Arts & Cultural Affairs Law may be found at New York State Archives page. Information, including personal information, is retained in accordance with the records retention and disposition schedule established for the records program unit to which you submitted the information. For further information concerning NYSIF records retention and disposition schedules contact the official responsible for maintenance of records and information at The New York State Insurance Fund by Clicking here

(VII) How to Gain Access to Information Collected

You may learn how to gain access to information collected at this website by contacting the official responsible for maintenance of records and information at The New York State Insurance Fund by Clicking here

(VIII) Correction of Information

In the event that you believe that any information collected by NYSIF as a result of your use of this website is incorrect you may request the correction or amendment of the personal information pertaining to you. Any such request shall be made by contacting the official responsible for maintenance of records and information at The New York State Insurance Fund by Clicking here and must be accompanied by reasonable proof of identity. Reasonable proof of identity may consist of, but not be limited to, verification of a signature or inclusion of an identifier generally only known to you.

(IX) Opting Out

If you provide your e-mail address, telephone number, mailing address or other contact information to us and decide that you do not want to receive e-mail or other correspondence or communications from us in the future, let us know by contacting the Privacy Compliance Officer via e-mail, fax or letter, and telling us that you do not want to be contacted by NYSIF. See "contact information" section for e-mail address, fax number and mailing address.

(X) Security

NYSIF is strongly committed to protecting personal information collected through this website against unauthorized access, use or disclosure. NYSIF limits employee access to personally identifiable information obtained to only those employees and authorized subcontractors who need access to perform a specific job in connection with their official duties. Employees and contractors who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information. NYSIF has implemented procedures to safeguard the integrity of its information technology assets including authentication, monitoring, auditing and encryption. These security procedures have been integrated into the design, implementation and day-to-day operation of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. For website security purposes and to maintain the availability of the online transaction process, NYSIF employs software to monitor traffic and to identify unauthorized attempts to upload, download, change or damage information on, to or from this website.

(XI) Cookies

This website is designed to become your personalized access to NYSIF. This may create the need for the use of persistent cookies, which are simple text files stored by your web browser that provide a method of distinguishing among visitors to websites. Cookies created on the device you use to access this website do not contain personally identifiable information and do not compromise your privacy or security. We use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. The use of cookies is a standard practice among Internet websites. The software and hardware you use to access this website allows you to refuse the cookie or delete the cookie file at any time. For site security purposes and to ensure that this website remains available to all users, NYSIF employs software to monitor traffic, to identify unauthorized attempts to upload or change information, or otherwise cause damage to this website.

(XII) Links Disclaimer

In order to provide visitors with certain information, this website may provide links to local, State and Federal government agencies, and websites of other organizations. You may choose to utilize information from these websites in connection with your commerce with NYSIF. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website by NYSIF. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its privacy policy. You may establish a hypertext link to this NYSIF site, provided (a) you only link to the home page located at http://www.nysif.com/, (b) the link does not state or imply any endorsement or sponsorship of you, your company, or your site by NYSIF, (c) you do not remove or obscure, by framing or otherwise, advertisements, the copyright notice, or other notices on this site, (d) you provide NYSIF notice of such link by sending an e-mail, click here , and (e) you promptly discontinue providing links to this NYSIF website upon notification by NYSIF. Linking from another website to any page in this website, other than the Home Page, is strictly prohibited without prior written permission.

(XIII) Information Disclaimer

This website may provide you with information or means of obtaining information about Workers’ Compensation and Disability Insurance or Volunteer Firefighter and Volunteer Ambulance Insurance; or NYSIF may respond to your electronically communicated request for information. While all attempts are made to provide accurate, current, and reliable information, NYSIF recognizes the possibility of human and/or mechanical error. Therefore, NYSIF, its employees and officers make no representations as to the accuracy, completeness, currency, or suitability of the information so provided. The information contained in this policy should not be construed in any way as giving business, legal, or other advice. Nor should it be considered as advice on the content of information submitted by you. Nor should it be construed as warranting, as full proof, the security of information provided via this website. NYSIF specifically denies any expressed or implied warranty in regard to any information supplied or obtained through or as a result of use of this website.

(XIV) Copyright/Trademark

Except where otherwise indicated, all materials contained in this section of the website, including the applications for insurance, are the copyrighted property of The New York State Insurance Fund. The NYSIF logo, and all other service marks and the names of various products and service described within and offered by NYSIF are service marks of NYSIF. Permission is hereby granted to use, copy and distribute these materials as presented in this website and without alteration for non-commercial purposes only, provided that all copyright and other proprietary notices appear in all copies in the same manner as the original. All other uses are prohibited. Except as expressly provided herein, you shall not use any portion of this website, or any other intellectual property of NYSIF (including, but not limited to NYSIF service marks), on any other website, in the source code of any other website, or in any other printed or electronic materials. Except as expressly provided herein, you shall not modify, publish, reproduce, republish, create derivative works, copy, upload, post, transmit, distribute, or otherwise use any of this website's content or frame this website within any other website without our prior written permission.

(XV) Jurisdiction/Enforceability

Use of this site shall be governed by and construed in accordance with the laws of the State of New York without giving effect to any principles of conflicts of laws. Any dispute concerning this site shall be subject to the exclusive jurisdiction of the New York Court of Claims if such Court shall have jurisdiction. All other claims shall be brought in a court of competent jurisdiction of the State of New York with venue lying in New York County. Should any provision appearing on this website be held invalid, unlawful or for any reason unenforceable, then the invalid, unlawful or unenforceable provision shall be severable from the remaining provisions. Such invalid, unlawful or unenforceable provision shall not affect the validity or enforceability of the remaining provisions.

(XVI) Contact Information

For questions regarding maintenance of information and/or records please contact Maintenance of Information and Records Officer
By e-mail, Click here

For opting out of mailing lists or to correct inaccuracies in information collected through the NYSIF website, please contact Privacy Compliance Officer
By e-mail, Click here
By facsimile at (607) 741-5005;
By regular mail to:

New York State Insurance Fund
2001 Perimeter Road East, Building 16 – 4th Floor
Endicott, New York, 13760.

For establishing and managing links with this website, please contact us:
By e-mail, Click here
By facsimile at (518) 437-1849;
By regular mail to:

New York State Insurance Fund
15 Computer Drive West
Albany, New York 12205
Attn: Marketing Dept.