Documents Required for Payroll Verification
Whether you choose to have your payroll verification, also known as a workers' compensation audit, conducted onsite or remotely, the following documents are required for the verification to be conducted correctly.
| What We Need | Why We Need It |
|---|---|
| Payroll book | To determine the amount of gross payroll |
| Payroll tax returns (941, NYS-45, NYS-45 ATT) | To verify payroll from detailed payroll records |
| Employee tax forms (W-2, W-3) | To verify annual payroll |
| Employee tax forms (1099, 1096) | To verify other remuneration reported annually |
| Cash book/Check book/Day book with cash expenses (disbursements and receipts) | To determine applicable remuneration not reflected in payroll records |
| General ledger | To obtain general overview of operations |
| Income tax returns (1120, 1065, 1040, 990) | To verify information from principal sources |
| Certificates of insurance for subcontractors used | To verify coverage for subcontractors |
| Contracts, bills and invoices (for labor, services and materials) | To determine the type of work performed by a policyholder and its subcontractors |
Note: For construction, employee leasing/staffing and other operations that contract for their services, the auditor will examine contracts, bills and invoices to determine and verify the nature of work done by the policyholder or its subcontractors. Premium charges for employees of uninsured subcontractors are the policyholder's responsibility. For more information, see Subcontractor Coverage and the Fair Play Act information.